Academic Appointments Manual

Recruit and Appointment

Postdoctoral Associates and Fellows

Job Offer and Appointment

 

Appointment

 

There are two types of postdoctoral appointments, a postdoctoral fellow, which carries no employer/employee relationship with the University, and a postdoctoral associate, which is an employee of the university.  The terms and conditions of each appointment are stated below.

 

Postdoctoral Fellow

 

Postdoctoral fellows have no employee/employer relationship with the University.  They are individuals holding a doctoral degree, who are affiliated with Rutgers to continue their education, and they are receiving either an individual award or an institutional award:

 

 

 

No services are required of postdoctoral fellows, either by Rutgers University or the funding agency, in exchange for this award; any benefit to Rutgers or the funding agency should be incidental to the purpose of continuing the fellow’s education.  A postdoctoral fellow is usually appointed for periods not in excess of one year at a time.

An appointment to a postdoctoral fellowship requires the approval of the appropriate dean, for appointments within academic departments, or of the director for appointments within research centers.  The approving officer is responsible for insuring that the requirements of such appointments (receipt of the doctoral degree, the amount of and appropriate distribution of the stipend, enrollment in the applicable health program) are fully met.

Appointment Information – Payroll Authorization Form

Position Code: 997

Subcode Charged: 8450

Job Class Number: 99690

Payroll Type: 9

Dual Appointment: Certain postdoctoral fellows may also be appointed as Rutgers employees while receiving this stipend, but only as a Payroll Type 7 or 8. Under the terms set by certain funding agencies, such additional appointments may not be permitted. If there is a question regarding a dual appointment for a particular postdoctoral fellow, please consult the Division of Grant and Contract Accounting and the regulations of the funding agency.

Postdoctoral Associate

A postdoctoral associate is an individual holding a doctoral degree employed by Rutgers University to perform research or scholarship, in continuation of his/her education, under the direction of the Principal Investigator (PI), in order to meet the research or scholarship goals established by the pertinent funding agency. The efforts of the postdoctoral associate must be certified to the funding agency.

An appointment as a postdoctoral associate requires the approval of the appropriate dean, for appointments within academic departments, or of the director for appointments within research centers. Posting and/or advertising of these positions is not required.

The approving officer is responsible for insuring that the requirements of such appointments (receipt of the doctoral degree, the amount of and appropriate distribution of the salary, enrollment in the applicable health program) are fully met.

Postdoctoral associates are usually appointed for periods not in excess of one year at a time. An extension beyond this period is permissible only with the approval of the dean/director and the campus Chancellor/Executive Vice President for Academic Affairs, as appropriate. The postdoctoral associate may not be affiliated with Rutgers as a postdoctoral fellow after the period of appointment.

Postdoctoral associates are exempt ("NL") employees; they are "at-will" employees. They are not eligible for the Administrative Assembly.

Appointment Information - Payroll Authorization Form (PAF)

Position Code: 900 to 925                                                               

Subcode charged: 1370

Job Class Number: 9963

Payroll Type: 1            

Amount of Salary: T-Coded

I-9 Necessary

Must work 100% time to be enrolled in the State health plan

Must work 50% or more time to be enrolled in ABP

Dual Appointment: A postdoctoral associate may have a second appointment but only as a Payroll Type 8, if they are teaching. Such appointment must be consistent with the regulations of the funding agency.

 

 



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